Calcs-Plus Terms and Conditions of Service

1. Basis of Calculations

All HVAC load, energy, and system design calculations are performed based solely on the information provided to Calcs-Plus by the client or their representatives. Calcs-Plus is not responsible for errors or omissions resulting from inaccurate, incomplete, or outdated information.​‌

2. Estimate Revisions Due to Incorrect Information

All estimates and quotes are based on the information provided at the time of request. Calcs-Plus reserves the right to revise pricing if the actual square footage, project scope, or other critical data is found to be inaccurate, incomplete, or materially different from what was originally submitted.

3. Revisions Due to Changes or Errors in Provided Information

If changes are made to the building, design, layout, or specifications after the initial calculations are completed—or if incorrect or incomplete information was originally provided—a revision fee will apply to update the documents accordingly.

4. Data Integrity and Equipment Sizing Requests

Calcs-Plus provides calculations based strictly on the building and project data submitted. We do not alter reports to match pre-selected or existing HVAC equipment. If the calculated results do not align with a client’s preferred equipment, it is the responsibility of the client or contractor to reassess the equipment selection—not the calculation inputs.

5. Responsibility for Use of Reports

The client is solely responsible for ensuring that the final installation and equipment selection align with the Calcs-Plus report. If deviations from the report are made by the contractor, installer, or builder, Calcs-Plus holds no responsibility for resulting code violations, inefficiencies, or inspection failures.

6. No Site Verification

Calcs-Plus does not verify job site conditions. The client is responsible for ensuring all physical site conditions match the data used for calculations.

7. No Installation Oversight

Calcs-Plus does not supervise, verify, or inspect system installation. The accuracy of ductwork installation, air balancing, equipment placement, and construction techniques is the responsibility of the licensed contractor.

8. Permit Rejection

While our reports are prepared to comply with applicable Florida Building Code and Manual J/S/D requirements, we are not liable for permit rejections due to jurisdictional changes, missing documents not under our scope, or use of outdated plans.

9. Electronic Delivery of Documents

All documents, reports, and files will be delivered electronically via email or download link unless otherwise requested in writing. Once transmitted, Calcs-Plus is not liable for lost or misdirected emails, file corruption, or delays caused by third-party email or server issues.

10. Payment Terms

Payment is due upon receipt unless otherwise agreed to in writing. Final reports may be withheld until payment is made in full.

11. Intellectual Property

All reports, drawings, and documents remain the property of Calcs-Plus until full payment is received. They may not be reproduced, altered, or distributed without written consent.

12. Scope of Services and Right to Discontinue

Calcs-Plus provides only the services described in the written estimate, invoice, email confirmation, or other written communication. If requested services fall outside the agreed scope or services customarily provided by Calcs-Plus, we reserve the right to decline or discontinue the work. Calcs-Plus may, at its discretion, refund any unperformed portion of the work or issue a full refund and terminate the engagement.

Preliminary data, verbal discussions, and draft information do not constitute a final report or professional opinion unless issued by Calcs-Plus as a completed written deliverable.

13. Limitation of Liability

CALCS-PLUS PROVIDES CALCULATION AND DESIGN SERVICES FOR INFORMATIONAL AND PERMITTING PURPOSES ONLY. WE ARE NOT RESPONSIBLE FOR THE PERFORMANCE, INSTALLATION, OR FUNCTIONING OF HVAC EQUIPMENT OR SYSTEMS. OUR LIABILITY IS STRICTLY LIMITED TO THE AMOUNT PAID FOR OUR SERVICES AND DOES NOT EXTEND TO INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND.

14. Opportunity to Correct

If a client believes there is an issue with services provided by Calcs-Plus, the client must notify Calcs-Plus of the issue and, upon request, provide the details in writing. Calcs-Plus must be provided a reasonable opportunity to review and correct the issue before the client is entitled to a refund or pursues other remedies.

15. Dispute Resolution

Any dispute, claim, or controversy arising out of or relating to a project or service provided by Calcs-Plus shall be governed by the laws of the State of Florida and subject to the exclusive jurisdiction of the state and county courts located in Sarasota County, Florida. In any legal proceeding, arbitration, or collection action, if Calcs-Plus is the prevailing party, we shall be entitled to recover reasonable attorney’s fees, court costs, and any associated expenses